Payment reminder software
Automate unpaid invoice follow-up without chasing clients manually
PixelDock Chase is payment reminder software for businesses that already send their own invoices. Add an unpaid invoice once, review the professional follow-up sequence, and let the reminders run automatically until you pause them or mark the invoice paid.
No card required
The problem
Manual payment follow-up is easy to postpone
The invoice has already been sent. The work left is remembering when to follow up, writing the next email and keeping the sequence consistent if payment still has not arrived.
Invoices quietly go overdue
Without a system watching due dates, an unpaid invoice slips from "waiting on this" to overdue before anyone follows up.
Manual follow-up is repetitive
Writing the same kind of reminder email, over and over, for every open invoice, is exactly the kind of task that gets postponed.
It's easy to forget when to send the next one
A friendly nudge before the due date and a firmer one two weeks later require remembering timing that has nothing to do with your actual work.
Chasing your own clients feels awkward
Repeatedly emailing someone you work with about money can feel uncomfortable, so the reminder gets put off — and the invoice stays unpaid longer than it should.
Manual vs automated
Payment reminder software removes the repetitive part
You still decide who you invoice, how the client pays and when an invoice is settled. Chase handles the repeat follow-up work in between.
| Follow-up task | Doing it manually | With PixelDock Chase |
|---|---|---|
| Track due dates | Keep checking a spreadsheet, inbox or invoice list yourself. | Open invoices and their reminder timing stay visible in one place. |
| Write follow-up emails | Draft another reminder each time an invoice needs attention. | Use a professional sequence that is already written and scheduled. |
| Remember the next follow-up | Set your own reminder and come back to the invoice later. | The next email goes out on schedule while automation is on. |
| Stop after payment | Remember to cancel whatever follow-up you planned next. | Mark the invoice paid and every remaining reminder stops. |
PixelDock Chase does not replace your invoicing tool. You continue creating and sending invoices exactly as you do today, then add the unpaid ones you want Chase to follow up on.
How it works
Set the reminders up once, then step back
- 1
Add the invoice
Client, amount, currency and due date — the details you already have, entered once.
- 2
Review the reminder schedule
See every reminder before anything goes out: what it says, and when it is scheduled to send.
- 3
Let PixelDock Chase handle the follow-ups
Reminders go out automatically on schedule, moving from friendly to firm as the invoice ages.
- 4
Mark it paid, or pause anytime
Marking an invoice paid stops every remaining reminder immediately. You can also pause automation on any invoice at any time.
The reminder schedule
An example automated payment reminder sequence
This is the default sequence every invoice follows, with the tone moving from friendly to firm as the invoice ages. The sequence stops as soon as you mark the invoice paid.
Friendly reminder
3 days before due
SentPayment due today
Due date
Due to sendProfessional overdue reminder
3 days after due
ScheduledFirm reminder
7 days after due
ScheduledFinal reminder
14 days after due
Scheduled
What's included
What PixelDock Chase actually does
A focused follow-up workflow for invoices you have already issued — not another accounting system to migrate into.
- Professional, scheduled reminder emails written in advance
- Invoice due-date tracking for every open invoice
- Client name and email captured per invoice
- A visible reminder timeline — what has gone out, what is next
- Automation pause and resume, per invoice
- Mark-paid, which stops the remaining sequence immediately
- Multi-currency display, grouped by currency
What it does not replace
Keep your invoicing and payment process exactly where it is
Your invoicing tool
Create and send invoices however you already do. Chase starts after the invoice exists.
Your payment method
Clients continue paying you directly. PixelDock Chase never receives or holds the payment.
Your judgment
Pause an invoice whenever circumstances change, and mark it paid when the money arrives.
How payment works
PixelDock Chase sends the reminders. Your client still pays you.
PixelDock Chase never touches the payment itself. Your client pays you directly, the same way they already do today. PixelDock Chase does not hold funds, does not process payments, and does not collect debts — it only sends the reminder emails on your behalf.
Who it's for
Built for people who invoice clients directly
Freelancers, consultants, agencies and small service businesses use PixelDock Chase to follow up on unpaid invoices without writing the reminders themselves each time.
Invoice reminders for freelancersInvoice reminders for agencies
Benefits
What changes once reminders run automatically
- Spend less time writing repetitive follow-up emails
- Keep reminder timing consistent, even on your busiest weeks
- See exactly what reminder is scheduled next, for every invoice
- Pause follow-ups when circumstances change
- Stop reminders automatically the moment an invoice is paid
FAQ
Questions people ask before starting
- What is payment reminder software?
- Payment reminder software keeps track of unpaid invoices and sends scheduled follow-up emails so you do not have to remember and write every reminder manually. PixelDock Chase focuses specifically on this follow-up step.
- Is PixelDock Chase invoicing or accounting software?
- No. You keep using your existing method to create and send invoices. PixelDock Chase does not do bookkeeping, taxes or payment processing — it only handles the follow-up on invoices you are waiting to be paid for.
- Will PixelDock Chase collect payments from my clients?
- No. PixelDock Chase only sends the reminder emails. Your client pays you directly, the same way they already do — the money never passes through PixelDock Chase.
- Can I stop reminders after a client pays?
- Yes. Marking an invoice paid stops every remaining reminder for it immediately.
- Can I pause automatic reminders?
- Yes, on any invoice, at any time. Nothing goes out while automation is paused, and you can resume it whenever you want.
- Who is PixelDock Chase for?
- Freelancers, consultants, agencies and small service businesses who send invoices directly to clients and need a reliable way to follow up on the ones that go unpaid.
Need a message for one invoice first? Use the free payment reminder email generator.
Put your oldest unpaid invoice on autopilot
Add it once, review the schedule, and let PixelDock Chase send the reminders.
Chase My First Invoice FreeNo card required